23. May 2023
On the safe side – supplier and NU verification management with DocuWare
The construction industry is subject to the strictest regulations and laws, compliance with which must be proven in black and white. Confirmation of public liability, business registration, tax, exemption and clearance certificates, contracts, etc. – during a construction project, a huge number of supporting documents from suppliers and subcontractors accumulate. Coupled with the fact that many of the documents are only valid for a certain period of time and have to be renewed again and again – a major administrative challenge.
Meet this challenge now with efficient document management − DocuWare document management offers you all the tools you need:
- Search function: Full text search, metadata search (e.g. title, author, category), a combination of both or the use of search operators (e.g. AND, OR, NOT) – use numerous search options to quickly find specific documents or search the contents of files.
- Status: Get a comprehensive overview of the current status of supplier and subcontractor certificates. Quickly see which documents are valid and which need to be requested promptly.
- Detection types: Define the type of documents and the associated query fields in the input screen according to your individual requirements.
- Supplier file: Receive a clearly organised file with all important documents and information for each supplier.
- Transparency: Workflow history, version management, audit trails, responsibilities, etc. – benefit from the seamless traceability that the system offers you.
- Reminder function: We configure your software solution so that your suppliers and subcontractors automatically receive a reminder before certifying documents expire.
- Workflow support: Set up workflows for requesting evidence. This saves you time, minimises errors and ensures that nothing is forgotten.
- Safety measures: Protect your verification documents from unauthorised access, changes or manipulation in an audit-proof archive. Ensure consistent compliance with legal retention periods and GDPR regulations by making the appropriate settings.
Fast access, easy verification, automated processes ─ Would you like to increase productivity when dealing with supporting documents and ensure compliant handling? We would be happy to show you the functionalities and benefits of document management with DocuWare in a personal meeting – with a live demonstration of the flexible document management system.
Get in touch with us!
By e-mail: vertrieb@edr-software.com
By telephone: 089 – 540 23 48 21 (contact person: Wulf Janoske)
